All contributors can add specific terms of use that external users will need to accept. It is thus possible to select a license or indicate copyright details for the whole shared resource. An interface also allows contributors to choose particular levels of access for each file and folder individually. The access level and type of license for each resource are clearly indicated to website users.


Researchers can specify the type of license associated with their resources when depositing them:

Free licenses with commercial use

Free non-commercial licenses

ORTOLANG’s objective is to promote data sharing within the scientific community and to do this we specifically do not promote licenses that could seriously limit the exploitation of resources. We can however offer specific licenses when the origin and nature of data require them but our aim is to only propose licenses that do not restrict access to data.

To download files, users first need to accept the terms of the resource’s license unreservedly. For this, a hypertext link is displayed to enable users to easily consult the list of authorisations and usage conditions granted by the license.


Access levels determine the visibility of published resources and limit access to these and ORTOLANG offers 4 levels of access to resources:

  1.  For all : the resource is freely available to the general public (anonymous users).
  2.  Logged-in users : the resource is only accessible to identified users whatever the community to which a user belongs.
  3.  Members of higher education and research : the resource is protected and reserved for use by the research community. Only researchers can log in to RENATER, the national research identity provider, to access and download such resources.
  4.  Workspace members : the resource is protected and can only be viewed and downloaded by authorized members.

Access is controlled automatically by registration on the website and identity control. Users cannot view or download content which they do not have access to. They are informed that such content exists unless a given folder is completely protected. In this latter case, users are informed of the existence of the folder, but cannot view its content.